Curated Meetings Programme
Process Outline & Guidelines for Buyers
We’re delighted you’re joining us in the trial Curated Meetings programme running during Autumn Fair 2021. We look forward to working with you to make your meetings valuable sourcing opportunities.
This document contains everything you need to prepare and participate, so please read it carefully. Given the large number of meetings and participants, we have defined a process with actions and deadlines that must be met to remain on the programme.
As a reminder, the Curated Meetings programme provides you with complimentary hotel accommodation; in return, you have agreed to join up to nine 15-minute onsite meetings with our participating suppliers. That’s a total time commitment of up to 2.5 hours, which we believe will enhance your overall Autumn Fair experience. As a reminder, the Terms & Conditions of the Curated Meetings Programme are available for your review at any time by clicking here.
The Curated Meetings Programme is managed using a proprietary platform, which you will have access to as detailed below.
All meetings will take place at designated times throughout
Your final set of 9, 15-minute meetings may be spread across both days - they may not be back to back. The times allocated are dependent on the availability of the individuals you have agreed to meet with.
For now, please ensure that you will be available for all these time slots.
| Date | Hours of Curated Meetings Programme (GMT) |
| Monday, 6th September 2021 | 11:00 AM – 1:00 PM |
| Monday, 6th September 2021 | 3:00 PM – 5:00 PM |
| Tuesday, 7th September 2021 | 10:00 AM – 12:00 PM |
| Tuesday, 7th September 2021 | 2:00 PM – 4:00 PM |
To ensure you have the best onsite experience, please do the following as soon as possible:
Below are the key timeframes during which action must be taken to remain in the Curated Meetings programme. You can find a fuller description of each stage below.
You must meet all deadlines, and attend meetings as agreed, to maintain eligibility in the Curated Meetings Programme. Since the programme operates on a shared timeline for all participants, we cannot make any exceptions or extend any deadlines. Reminders will be sent for each deadline.
Please email us as soon as possible at CuratedMeetings@Hyve.Group with any questions.
| Stage | Action | Starts | Closes | |
| 1 | Onboarding | Create and account and complete onboarding |
Tuesday 27th July |
Friday 6th August at 5:30pm |
| 2 | Placeholder Calendar Invites |
Accept placeholder calendar invitations to reserve meeting session blocks in your diary. |
Monday 9th August |
Friday 13th August at 5:30pm |
| 3 | Meeting Requests & Acceptance | Request and accept meetings with suppliers you would like to meet. |
Monday 16th August |
Friday 20th August at 5:30pm |
| 4 | Final Meeting Schedule |
Accept updated calendar invitations for your meeting schedule. |
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| 5 | Meetings take place |
Attend scheduled onsite meetings at Autumn Fair with matched suppliers. |
Monday 6th September |
Tuesday 7th September |
Tuesday 27th July – Friday 6th August
Your profile allows our suppliers to better understand your company and brand and helps them decide if they want to meet with you as part of our Curated Meetings programme.
Completing onboarding should take no longer than 15-minutes and you will need to do the below:
Onboarding walk-through…
Placeholder Invitations
Monday 9th August – Friday 13th August
You will receive calendar placeholder invitations by email for the four meeting block sessions. Please accept all sessions and add to your diary. You must accept these meetings to remain part of the programme.
These will be sent to you by CuratedMeetings@Hyve.Group, if you do not receive these please email us at CuratedMeetings@Hyve.Group
Monday 9th August – Friday 13th August
You will receive an email to log in to our Curated Meetings platform where you can filter products to find ones that catch your eye and request and accept meetings with suppliers.
Final Meeting Schedule
You will receive an email with a calendar invite for each meeting, which will contain the exact location (including table number) and time of the meeting. Please open each email and accept each calendar invite (you must NOT decline these calendar invites).
If there are less than nine meetings included in your final meeting schedule, you are only required to complete the number of meetings we have scheduled for you to maintain eligibility in the Curated Meetings programme.
This process should take approximately 5 minutes to complete.
4 Key Points on Matching & Scheduling...
Event Registration…
You will need to be registered as an attendee of Autumn Fair to access Hall 20 where the meetings are taking place. You can register here https://www.autumnfair.com/visitor-registration
We recommend you print your badge at home to ease queuing times for entry to the event.
Onsite Process…
Guidelines for Onsite Meetings (Dos and Don’ts)
Failing to meet certain requirements as set forth in the Curated Meetings Programme Terms & Conditions may cause you to be placed on the blacklist which may prevent you from qualifying for the Curated Meetings Programme for one or more future years. The following actions may cause you to be placed on the blacklist:
Your complimentary hotel stay is provided in return for your participation. Please note - no payment will be taken on the successful completion of your meetings schedule, however a £200 administrative fee will be charged if you do not attend all your meetings and you do not complete the programme – this is to ensure that the programme is fully attended and a valuable experience for all participants.
If you are late for a scheduled meeting and the supplier meeting representative is still present, you can start the meeting. You will have less than the allotted 15 minutes since all meetings end at the scheduled time. If the supplier meeting representative has already have left, this meeting will be deemed as missed by you, and the administrative fee may be charged.
Following the event, you will be required to complete a feedback survey in which you will provide specific evaluations of each meeting. We also ask supplier meeting representatives to provide feedback on their meetings with you.
If you have any additional questions, please email CuratedMeetings@Hyve.Group
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